III. Procedure: Although most sites already have one or more property use agreement forms to meet their ownership control requirements, the consistent use of a system-wide real estate use agreement, in accordance with these Guidelines, can simplify the overall risk management burden. When a request is made to a university department, the following measures should be taken: C. When entering into an agreement, the attached form should be completed by both the borrower and the lender. All relevant information should be provided and the form must be signed by the borrower and the campus lender (either the risk manager, the department head, or both). A copy of the form and other relevant information should be kept at the RM office. As an alternative to limiting the use of university property to university staff, control of ownership can be maintained by carefully verifying potential users of real estate and using ownership agreement forms. . .

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