Microsoft Enterprise Agreement Renewal: What You Need to Know

As a business owner or IT professional, you are likely familiar with Microsoft’s Enterprise Agreement (EA) – a licensing program that provides comprehensive software and cloud services to organizations. The EA allows businesses to access a range of Microsoft products, including Windows, Office, Exchange, SharePoint, and more, through a single agreement.

If you are currently enrolled in a Microsoft EA, you will need to renew your agreement at some point. This can be a complex process, and it is important to understand the key factors that can impact your renewal.

Here are some important things to consider when renewing your Microsoft Enterprise Agreement:

1. Plan ahead: Microsoft recommends that you begin planning your renewal at least six months before your agreement expires. This will give you enough time to evaluate your current licensing needs, assess your future requirements, and negotiate new terms with Microsoft.

2. Evaluate your usage: Before renewing your agreement, it is important to assess how you are currently using your licenses. Microsoft offers a variety of licensing models – including per-user, per-device, and per-core – and it is important to choose the model that best fits your needs. Additionally, you may need to adjust your licensing levels or add new products to meet changing business demands.

3. Negotiate new terms: When renewing your agreement, you have the opportunity to negotiate new terms with Microsoft. This can include changes to licensing levels, product bundles, payment terms, and more. It is important to work with a Microsoft representative or reseller to ensure that you are getting the best possible deal for your business.

4. Consider cloud services: With the growing popularity of cloud computing, many businesses are looking to incorporate cloud services into their Microsoft licensing agreements. Microsoft offers a range of cloud services through its Azure and Office 365 platforms, and these services can be integrated into your EA renewal at a discounted rate.

5. Prepare for the future: As your business evolves, your licensing needs may change. It is important to consider how your licensing agreement can support your future growth and expansion. This may include adding new products or services, or adjusting your licensing levels to accommodate new employees or devices.

Renewing your Microsoft Enterprise Agreement can be a complex process, but with careful planning and consideration, you can ensure that your licensing agreement meets the needs of your business both now and in the future. Be sure to work closely with a Microsoft representative or reseller to get the best possible deal for your organization.